CiNii Books - Zoom for dummies

Zoom into the new world of remote collaboration While a worldwide pandemic may have started the Zoom revolution, the convenience of remote meetings is here to stay. Zoom For Dummies takes you from creating meetings on the platform to running global webinars. Along the way you'll learn how to expand your remote collaboration options, record meetings for future review, and even make scheduling a meeting through your other apps a one-click process. Take in all the advice or zoom to the info you need - it's all there! Discover how to set up meetings Share screens and files Keep your meetings secure Add Zoom hardware to your office Get tips for using Zoom as a social tool Award-winning author Phil Simon takes you beyond setting up and sharing links for meetings to show how Zoom can transform your organization and the way you work.

Table of Contents

Introduction 1 About This Book 2 Foolish Assumptions 2 Icons Used in This Book 4 Beyond the Book 5 Where to Go from Here 5 Thank You 6 Part 1: Staying Connected with Zoom 7 Chapter 1: Communicating and Collaborating Better with Zoom 9 Introducing Zoom 9 Discovering Zoom's origins 10 Understanding what Zoom does 11 Reviewing the numbers behind Zoom's rapid ascent 13 Assessing how COVID-19 changed Zoom's trajectory 14 Reviewing Zoom's industry awards and recognition 16 Analyzing Zoom's competitive landscape 17 Reaping the Benefits of Zoom's Tools 23 Zoom solves some of today's key communications problems 23 Zoom makes people more productive 24 Zoom just works 25 Zoom is affordable 26 Zoom is flexible and interoperable 26 Zoom stays in its lane 27 Zoom lets people rediscover their humanity 28 Chapter 2: Getting to Know Zoom's Suite of Communication Tools 29 Zoom's Core Services 30 Ready to Go 31 Zoom Meetings & Chat 31 Zoom Video Webinars 37 Some Assembly Required 39 Zoom Rooms 39 Zoom Phone 43 Part 2: Communicating and Collaborating in Zoom 45 Chapter 3: Setting Up Zoom 47 Taking Your First Steps 47 Creating a new Zoom account 48 Modifying your Zoom plan 52 Downloading and installing the Zoom desktop client 54 Signing in to the Zoom desktop client 56 Completing your Zoom profile 57 Getting to know the Zoom UI 58 Reviewing Zoom Account Management 59 Adding new users to your Zoom account 60 Deactivating existing accounts 61 Deleting existing users from your Zoom account 62 Unlinking users from your Zoom account 63 Unlocking the power of Zoom user groups 64 Discussing the Importance of Zoom Roles 67 Reviewing Zoom's default roles 67 Creating new user roles 68 Changing an existing user's role 69 Chapter 4: Connecting with Others via Zoom Meetings 71 Getting Started with Zoom Meetings 72 Reviewing Zoom's meeting-specific roles 72 Locating your personal Zoom information 74 Augmenting your Zoom meetings 75 Hosting Zoom Meetings 78 Inviting others to your current meeting 80 Planning a future Zoom meeting 82 Letting others in to your current meeting 89 Joining others' Zoom meetings 90 Putting your best foot forward 93 Performing Mid-Meeting Actions 95 Reviewing your recording options 95 Using virtual backgrounds 97 Managing and interacting with meeting participants 99 Launching live polls 100 Using breakout rooms during meetings 102 Sharing content with meeting participants 105 Putting a Bow on Your Meeting 115 Viewing meeting transcriptions 116 Accessing your recorded meetings 117 Chapter 5: Getting to Know the Other Side of Zoom Meetings & Chat 121 Managing Your Zoom Contacts 122 Adding contacts to your Zoom directory 123 Removing an existing contact from your Meetings & Chat directory 125 Inviting an existing Zoom contact to a new meeting 126 Adding internal contacts to an existing meeting 126 Performing contact-specific actions 127 Understanding User Status in Zoom 128 Getting familiar with Zoom's status icons 129 Changing your status in Meetings & Chat 130 Staying current with Zoom notifications 133 Chatting in Zoom 134 Exchanging messages with your individual Zoom contacts 134 Holding group chats 136 Creating threads in Zoom 139 Saving message drafts 141 Editing and deleting your messages 141 Referencing other Zoom members in a group discussion 142 Adding some flair to your messages 143 Uploading and sharing files in Zoom 146 Sending screen captures 148 Performing message-specific actions 149 Searching in Zoom 150 Performing basic Zoom searches 150 Performing more advanced Zoom searches 153 Performing searches with wildcards 155 Part 3: Becoming a Zoom Power User 157 Chapter 6: Getting Even More Out of Meetings & Chat 159 Managing Users via IM Groups 160 Understanding the need for IM groups 160 Adding a new IM group 161 Adding users to IM groups 162 Exploring Additional Options and Features in Meetings & Chat 163 Understanding Zoom Channels 163 Refining your Zoom notifications 174 Sharing code snippets 178 Running Reports in Zoom 181 Reviewing Zoom's role-based reporting 182 Running a simple report 185 Customizing your reports 186 Exporting raw report data 188 Chapter 7: Enhancing Zoom with Third-Party Apps 189 Understanding the Rationale behind Third-Party Apps 190 Benefits of using third-party apps 190 Why Zoom relies upon external developers 191 Introducing the Zoom App Marketplace 192 Searching for a specific Zoom app 193 Browsing for Zoom apps 194 Managing Your Zoom Apps 195 Installing a Zoom app 196 Uninstalling a Zoom app 197 Viewing your organization's installed apps 199 Restricting apps in Meetings & Chat 199 Limiting apps that members can install 200 Recommending a Few Useful Zoom Apps 202 Treading Lightly with Apps 204 Chapter 8: Connecting with the Masses through Webinars 207 Taking Your First Steps 208 Creating your first Zoom webinar 209 Setting your registration options 210 Preparing for your webinar 212 Reviewing Zoom's webinar-specific roles 217 Taking Zoom webinars up a notch with third-party apps and integrations 223 Canceling your webinar 224 Running Your Webinar 225 Launching your webinar 225 Sharing and annotating your screen 228 Interacting with webinar attendees 230 Concluding Your Webinar 236 Accessing your recorded webinar and sharing it with the world 236 Downloading your recorded webinar 238 Running webinar-related reports 239 Deleting your recorded webinars 241 Part 4: Deploying Zoom in the Organization 243 Chapter 9: Protecting Your Communications in Zoom 245 Putting Zoom's Challenges into Proper Context 246 Understanding creative destruction 246 Managing the double-edged sword of sudden, massive growth 247 Zoombombing 247 Gauging Zoom's Response 251 Bringing Zoom's privacy and security settings to the forefront 252 Enhancing its encryption method 253 Enabling default passwords and waiting rooms for all meetings 255 Increasing the length of meeting and webinar IDs 255 Configuring Zoom for Maximum Privacy and Security 256 Keeping Zoom up to date 256 Enabling two-factor authentication 260 Authenticating user profiles 264 Intelligently using passwords 267 Following Zoom's best security practices 272 Using your brain 274 Looking toward the Future 276 Chapter 10: Taking Group Meetings to the Next Level with Zoom Rooms 279 Revisiting the Early Days of Immersive-Telepresence Technology 280 TelePresence by Cisco Systems 280 Halo by Hewlett-Packard 281 The underwhelming results of early immersive-telepresence technology 282 Introducing Zoom Rooms 283 Features of Zoom Rooms 283 Cost and functionality 284 The types of environments that typically benefit from Zoom Rooms 284 Setting Up Your Zoom Room 285 Software 285 Hardware 286 Lighting 291 Chapter 11: Making Calls with Zoom Phone 293 Getting Started with Zoom Phone 294 Adding Zoom Phone to your existing plan 294 Setting up Zoom to receive inbound calls 296 Setting up Zoom to make outbound calls 298 Reviewing the Basic Features of Zoom Phone 302 Before distributing your Zoom Phone number 303 Talking to people via Zoom Phone 306 Performing other call-related actions 309 Chapter 12: Getting Everyone to Zoom Together 313 Understanding the Relative Ease of Zoom Adoption 314 Zoom is remarkably easy to use 314 Zoom doesn't step on email's toes 314 Zoom doesn't require people to rethink how they work 315 Zoom benefits from network effects 317 Applying Different Types of Techniques 318 Organizational techniques 318 Individual techniques 321 Chapter 13: Zooming toward the Future 325 Cutting-Edge Technologies 326 Augmented reality 326 Virtual reality 326 Artificial intelligence and machine learning 327 Voice 329 Better voice transcriptions 330 More useful commands 330 Real-time language translation 331 Other Developments and Enhancements 331 More robust third-party apps 331 Key acquisitions and partnerships 332 Increased security 332 Part 5: The Part of Tens 335 Chapter 14: Ten Great Zoom Tips 337 Try Before You Buy 337 Consider Upgrading Your Firm's Existing Zoom Plan 338 Take Security Seriously 338 Keep Zoom Updated 339 Create a Personal Zoom Account 339 Explore Zoom's Advanced Features 340 Measure Twice and Cut Once 340 Develop a Contingency Plan for Important Meetings 340 Expect Some Resistance to Zoom at Mature Firms 341 Avoid Zoom Fatigue 342 Chapter 15: Ten Common Myths about Zoom 343 Zoom Is No Different than Legacy Videoconferencing Tools 343 Zoom Is Fundamentally Insecure 344 Zoom's Customers Use the Tools in a Uniform Way 344 Zoom Ensures Flawless Business Communication 345 Zoom Decimates the Need for In-Person Communication 345 Zoom Eliminates the Need for Email 346 You Can't Overuse Zoom 346 Zoom Is Too Expensive for Our Company 347 Zoom Won't Integrate with Our Key Enterprise Technologies 348 Our Workers Don't Need a Tool like Zoom 348 Only Hipsters at Tech-Savvy Startups Use Zoom 348 Chapter 16: Top Ten or So Zoom Resources 349 Resources for Everyday Users 350 Zoom support 350 Zoom training 351 Zoom on YouTube 351 Zoom apps 351 Zoom blog 351 Zoomtopia 352 Zoom virtual backgrounds 352 Zoom on social networks 352 Resources for Software Developers 353 Zoom developer guides 353 Developer forums 353 Chapter 17: Ten Ways to Socialize via Zoom 355 Cooking and Eating Meals 355 Visiting Sick Friends and Family Members 356 Dating 356 Sharing a Few Drinks over Happy Hour 356 Playing Brick-and-Mortar Games 356 Playing Video Games 356 Watching Movies and TV Shows 357 Performing Stand-Up Comedy 357 Staying Fit 357 Holding Miscellaneous Parties 357 Index 359

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Zoom for dummies

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